Privacy Policy

This page summarises the data-processing clauses relevant to the public website, client communications, quotations, invoicing and recruitment, based on the 2025 documentation pack used by OneDocument, SL.

Controller

  • Controller: OneDocument, SL.
  • Commercial brand: OD Enterprise Solutions.
  • Contact email for privacy matters: info@onedocument.eu.

Clients, quotations and commercial communications

  • Purpose: client management for translation, interpretation and document-management services, drafting quotations and managing contact data of client companies and legal representatives.
  • Optional communications: if the user expressly consents, OneDocument, SL may send information related to its professional services, including by electronic means.
  • Legal basis: Articles 6.1.a), 6.1.b) and 6.1.f) GDPR.
  • Recipients: no general disclosures or transfers are planned.

Email communications

  • Purpose: organisation of telematic communications with clients, prospective clients, suppliers, public bodies and other third parties.
  • Legal basis: Articles 6.1.a) and 6.1.f) GDPR.
  • Recipients: no general disclosures or transfers are planned.

Recruitment and CVs

  • Purpose: management of recruitment processes and candidate tracking for future hiring needs.
  • Legal basis: Articles 6.1.a) and 6.1.f) GDPR.
  • Recipients: no general disclosures or transfers are planned.

Invoicing and tax-accounting management

  • Purpose: payment control, supplier management and the economic, accounting, financial and tax management required by Spanish law.
  • Legal basis: Article 6.1.c) GDPR and the applicable tax and invoicing regulations.
  • Recipients: Tax Agency, competent public administrations, Mercantile Registry and audit-related recipients when legally applicable.

Rights of data subjects

  • You may exercise your rights of access, rectification, erasure and any other applicable data-protection rights by writing to info@onedocument.eu.
  • Additional information may be requested through the same contact address.

Internal documents such as employee confidentiality undertakings, partner secrecy commitments and processor agreements are not reproduced here in full because they are internal-operational documents rather than public website notices.